Cycle2Work Email:  cycle2.work@halfords.co.uk


Monday to Friday 8.45am to 5.00pm

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We have split all of our most frequently asked questions into categories so it's super quick and easy to find the answer you are looking for! Please scroll down to the relevant topic and click on a question to view it's answer.


Bike Stock


No, you are only able to reserve your bike once you have your Letter of Collection. You can do this by ordering online at www.tredz.co.uk or www.halfords.com.

Order online with Halfords   Order online with Tredz   Find my local Halfords



If the bike you would like has gone up in price you will need to cancel your application (where possible) and reapply for your new value. You are unable to add your own funds towards the cost of your bike. If the bike has reduced in price, you are able to redeem the balance on cycle accessories of your choice!


You are able to sign up for stock alerts for many of the models on www.halfords.com. To view these models, please click here. We also have bike deliveries daily which are immediately loaded on to the website, so please keep checking on www.halfords.com.

View available models   Sign up for stock alerts





General Information


Cycle2Work is a great employee benefit which offers the most cost-effective way to get new cycling equipment. The scheme is run via a salary sacrifice meaning you won’t pay tax or national insurance – this saves you between 32% and 42% on your new bike and accessories. This reduced cost is simply deducted out of your payslip over 12 or 18 months, so no need to worry about large one-off costs!

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Use our Savings Calculator to work out exactly how much you will pay monthly – and how big your savings are!

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In this case, you will need to contact the benefit provider and not Cycle2Work directly. Unfortunately, we will not be able to give you an update on your application or cancel your agreement for you. If you are not sure if your employer uses a benefit provider, or you are not sure who the benefit provider is, please contact your HR Department.


Unfortunately, we cannot help with these issues. To get your issue resolved as quickly as possible please contact the retailer below:

Contact Cycle Republic   Contact Halfords   Contact Tredz


In short, no! The government guidelines state that you should use your bike and accessories for commuting for at least 50% of its usage however you do not have to log your bikes mileage and we thoroughly encourage you to use your bike in your spare time!


No, the items that you select must be for yourself.


Through Cycle2Work, you will save between 32% and 42% through tax and national insurance and the cost will simply be deducted from your payslip. You’ll also get loads of free extras, discounts and benefits on Cycle2Work which you would not get on Interest Free Finance! For example, a bike costing £1000 could cost as little as £56.60 a month over 12 months on Cycle2Work - compared to £83.33 through Interest Free Finance.




Applications


To make a Cycle2Work application, all you need is your employer code*. You may have seen this promoted by email or on posters or leaflets around your workplace! Please contact your HR Department if you do not know your employer code.

You’ll then receive an email with a link to verify your email address and complete your application. Your application will be sent off to your employer, and once approved, you’ll receive your Letter of Collection by email. Now you are ready to pick up your new bike and accessories!

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Every company has a different application window, you may have seen this advertised around your workplace or via email. Please contact your HR Department if you do not know when your Cycle2Work scheme opens and closes.


This can be different for every company, you may have seen this advertised around your workplace or via email. Please contact your HR Department if you do not know what your scheme’s maximum limit is.


We recommend finding your perfect bike and accessories before applying so you know exactly what amount to apply for. This way you won’t apply for too much or too little – this is really important to get right because you cannot amend your application once you have been approved.


Of course! You may want to get a whole new upgrade, or a second bicycle for a different season or terrain. Just want accessories? Using the Cycle2Work scheme for accessories only is a very popular option for employees who already own a bicycle and just want to upgrade the rest of their equipment!


Yes! If you would like to get two bikes you certainly can – as long as they are both suitable and safe for you to ride, and your total doesn’t exceed your scheme’s maximum limit.


Technically once you have submitted your application, you are unable to amend it. What you can do in some cases is cancel your application and reapply for your new amount – however this is not always possible so we advise that you ask your employer for their cancellation terms and conditions!


As long as you don’t exceed the maximum limit you can technically apply more than once – providing the deductions from your payslip don't take you below the National Minimum/Living Wage. However, depending on your employer it is not always possible to make a second application so you must always check with your HR Department first.


This could happen if your scheme is not yet opened, has already closed, or your employer code is incorrect. Please contact your HR Department who can give you all the information on when and how to apply.




Bikes and accessories


You can get any adult bike type, and we are proud to offer 98% of brands in the UK market - including over 100 electric bikes! There is also a huge range of cycle safety accessories available for you to choose from, including:

  • Cycle helmets
  • Reflectors and lights, including dynamo packs
  • Bike locks and chains
  • Mudguards and mirrors
  • Bags, baskets, phone holders, panniers and pannier racks
  • Cycle clothing, shoes, cycle clips and dress guards
  • Hydration packs, water bottles and holders
  • Bells and bulb horns
  • Child safety seats and trailers
  • Pumps, puncture repair kits, tyre sealant and cycle tools
  • Bike lube and cleaning equipment
  • Tyres, inner tubes & wheels
  • Pedals, saddles, drivetrain & brakes
  • Battery packs and chargers for electric bikes
  • Adaptions for disability/mobility issues

For a definitive list of what accessories are eligible, please read the HMRC guidance here. Please note scooters are NOT permitted on the scheme.


You can shop in-store at Halfords or Tredz. All you need to do is present your Letter of Collection and ID along with your iterms at the till.

If you prefer to shop online, you can redeem your Letter of Collection online at www.tredz.co.uk or by using Click & Collect at www.halfords.com. All you need to do is add your chosen items to your basket and then enter your LoC number at checkout.

Find my local Halfords   Order online at Halfords   Order online at Tredz


First, go to our Store Locator and choose your local bike shop. We will then need to transfer your Letter of Collection before you visit the store. To do this please email loc.allocation@halfords.co.uk.

A small number of bike shops are currently charging an administration fee to accept Cycle2work letters of collection. To avoid this please contact us on 0345 604 6444 or email cycle2.work@halfords.co.uk and the team will do their best to look for an alternative bike or shop to redeem in.

Show me my local options



Yes! You are more than welcome to just get cycle accessories. Treat yourself to a new helmet, clothing for every season, locks, lights and much more!




Letters of Collection (LoCs)


An LoC is exactly what it says - A letter that you use to collect your chosen bike and accessories! You will be sent this via email or post once your application is approved.


Before you spend your Letter of Collection, contact us and we will extend your Letter of Collection for you.


Yes, you must spend the whole Letter of Collection as you can only use it once, and the amount you have applied for will be the amount that you pay for even if you spend less.


Please ensure you have done the following:

1. Selected Cycle2Work as the payment option
2. Entered your Letter of Collection number as LOC- followed by the number.
3. Entered your surname EXACTLY as it is appears on your Letter of Collection – this field is case sensitive!

If you have tried all of the above steps, and you are still have issues, please contact us and we will be able to help you further.


No. You are not allowed to use your own money to add funds or ‘top up’ your Letter of Collection.




Other


Your hire agreement is essentially the 'terms and conditions' of Cycle2work, which you will agree to when applying. Your hire period is the period that this agreement is valid for. It's traditionally also the period in which you will pay your salary sacrifice however, there may be circumstances where your salary sacrifice may be longer and your costs spread over a longer period of time. This will be at your employers discretion and you would be notified if this was the case.


This is very unlikely, however every company and employee is different so please speak to your employer for more advice.


Looking after your bike is your responsibility, however, to make this a whole lot easier we offer all of our member 14 days free insurance on bikes purchased from Halfords. This insurance is NOT applied automatically and you must activate it here. Please note, if you bike is damaged or stolen and you do not have insurance, your payments will continue regardless.

Activate my 14 Days FREE insurance



Once your hire period has come to an end, we’ll get in touch to discuss your options. This will include the opportunity to extend the hire of the cycle at no additional cost until HMRC deem the value to be negligible. This is typically 4 or 5 years, and once this agreement has finished you will become the rightful owner!


We completely understand that life can be unpredictable. If you were to leave your company or be made redundant in your hire period, the remaining gross balance would simply be deducted from your last payslip.


Yes, you have 14 days to cancel your Cycle2Work application from the date that you sign your hire agreement. To do this, please use the cancellation link that you should have recieved via email. Alternatively, contact us with your reasons for cancellation.




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*Please note if your Cycle2Work scheme is managed by a third-party benefit provider your application process may be slightly different. If you have any questions, contact your HR Department.


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Latest News

06 Jan 2021

An update from our CEO

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21 May 2019

Already own a bike? Find out how to make the most out of your Cycle2Work scheme!

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26 Mar 2019

VOLT electric bikes now available on Cycle2Work!

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